How to send your Maximizer Maximizer_icon.jpg (1183 bytes)
Database files for conversion or fixing odbc.jpg (1207 bytes)

There are 3 basic steps

1. COMPRESSING THE Maximizer FILES
   Compress the files for faster upload, using WinZip.
    or you can use PKZip.exe in the Maximizer folder to compress the files you need automatically.

2. SEND THE FILE TO OUR Secure Server via a web browser

dataupload.jpg (159276 bytes)


    Large (over 10000):       Upload it using FTP (call foir nstructions and password)

    Or you can mail us a CD.

    Remember to let us know the password if necessary to open the files.
    We will then perform the conversion.

3. DOWNLOAD the FINISHED DATABASE FILE
   When done, you can download the converted database


Before compressing the Maximizer database, there are a few considerations.

If you have more than 3 contacts associated with a particular record, you will need to create separate contacts for them:
1. Go to the Contacts tab
2. Right click
3. Select Options
4. Select Convert to Record

Some features of Maximizer have no direct equivalent in ACT!  But we can discuss alternatives or ACT! Add-Ons for such features as:

If you have more than one Maximizer database, you can save money by combining the databases in to one by yourself.  Otherwise we will have to charge for the time.  Here are the instructions for combining Maximizer databases.


How much will it cost?

How to determine how the number of records?


Then use the number of Address Book records Displayed to look up the cost on our Standard Fee Chart.
If you have an unusually large number of User Defined Fields, Groups, or Notes, please contact us.

If you have Maximizer Version 7 or later, you can simply select View, All Address Book Entries to see the totals

You will quickly see the total Displayed at the top of the screen

In previous versions of Maximizer, select Search, by Company.  Find matching Companies, Individuals, and Contacts. 
Range... should be blank.  Number of Address Book entries to retrieve: All
It may take a few minutes to display the final number.

 


Instruction Details

1. COMPRESSING THE Maximizer FILES

If you need WinZip, download the free Evaluation copy from http://WinZip.com

Find the Maximizer folder. It may be under C:\Program Files
You can tell if this is the right folder if it contains such files as:
MaxWin.EXE, .DLL, and .HLP files.
Below this folder you will see the Books, DBMain, OrderDesk, RptSmith, and your data folders.

To make sure you have the right database, go in and make a simple change, such as changing "St." to "Street" in an address.  Then exit the software and check the date and time stamp.  If it is within the last minute you have the right data file.   More Tips

Note that the file containing Contacts, the MXZC.MAX file should be about 1 megabyte or more.  If it is only 100 kilobytes, then it is probably just the Demo file that comes with Maximizer.  Then you will know if you have the right folder of files.

Once WinZip is installed on your computer, you can
1. Make sure everyone is out of Maximizer
2. Select the Maximizer folder with a single left click
3. Right click, then select Add to Zip
4. For the file name, enter Maximizer.ZIP

Everyone should be out of Maximizer for this to work because if a file is open by someone on your network, it will not compress some files, and I will not have all the data to convert.

We can take care of the data files. If you need assistance on the other files, such as word processing templates, which may have to be converted separately by your staff, please feel free to call.

Maximizer Files from the MaxData Address Book folders:

 

Which database format do you use, SQL or MAX ?

There are 3 different formats for storing a Maximizer database, SQL (Structured Query Language)  format, or the more common MAX (Pervasive)  format.  Your database administrator should know.  Or you can check under File, Open Address Book.  See if it mentions SQL.

1. The SQL format is designed for very large databases, on a server, with many users. 

2. The MAX format is designed for small to medium sized databases, on desktops or laptops, with a small group of users. 

Which files should you send? 

1. SQL Format:  If you use Microsoft SQL Server or Oracle to store your Maximizer database, you only need to send 2 large files.  These would be found on your server.    Please do not send SAV, MET or other unnecessary files.

Microsoft SQL Server
2 files
It might be called something like: Oracle
MAXIMIZER.MDF
MAXIMIZER_LOG.LDF
Maximizer_Sales_and_Marketing.MDF
Maximizer_Sales_and_Marketing_Log
MAXMIZER.DAT
MAXMIZER.LOG

In order to zip the file, you must take the database offline.
Please see the page on how to take it offline so it can be zipped or compressed at
How to Send your Microsoft SQL Server Database for Conversion to Another Format

The MDF and LDF files are preferred because that is the most quick and direct way to send the database.  You would need the Microsoft SQL Server Management Studio to temporarily detach the MDF/LDF so you can send them to us, then reattach them.

Another technique is to use the Quick Backup technique, which creates a SAV file for each of the tables.  Then ZIP the folder of the SAV files.  But this method would add 1 more hour to our price because we have to Restore the database from the SAV files on our end before doing the database conversion.  Instructions are on page 107 at
http://mktgadmin.maximizer.com/support/downloads/maxent/maxent080_adminguide_pervasive.pdf


2. MAX Format: Pervasive Data Engine

Maximizer
(We don't need these files)

Your data
(We need these)

ACTION.DLL
Action.ftg
Action.gid
Action.hlp
Alarm.wav
APL00001.APL
APLCITY.APL
APLCNTY.APL
APLDESC.APL
APLEXTS.APL
APLMRMS.APL
APLPOSN.APL
APLPRTY.APL
APLSALN.APL
APLSTAT.APL
APLTODO.APL
APMASTER.APL
Attrib.ddf
BOOKS <DIR>
Companyinfo.mkd
currency.ini
cw3220mt.dll
DATA <DIR>
Db4fw.dll
DBMAINT <DIR>
DeIsL1.isu
DING.WAV
dir.txt
Distlist.exe
ECBUILDER <DIR>
Email.wav
Eng04.clx
Engphon.env
Field.ddf
File.ddf
HelpTour.exe
HLPTOURS <DIR>
IMAGES <DIR>
Index.ddf
Iteminfo.mkd
Itemoptions.mkd
LOAN.EXE
MAXAMI.SAM
MAXAMI.SMM
Maxclock.ocx
MaxDbase.dll

Maxerr.001
MaxExFTP.dll
MaxExNet.dll
Maxexsql.dll
Maxforms.pdfMaxGate.pdf
maxlink.PDF
maxman.pdf
MaxMisc.dll
Maxmsg.001
MaxPort.exe
Maxport.cnt
Maxport.ftg
Maxport.gid
Maxport.hlp
MaxWin.tlb
Maxwin.exe
Maxwin.cnt
Maxwin.hlp
maxwin.FTS
Maxword.ter
MaxWord.cnt
Maxword.ftg
Maxword.gid
MaxWord.hlp
MELib.dll
MKBUILD <DIR>
Mtfml_32.dll
MxAlarm.exe
MxAlarm.cnt
MxAlarm.ftg
MxAlarm.gid
MxAlarm.hlp
MxAlarm.lnk
Mxbmp32.dll
MxConfig.dll
mxCrdCal.dll
MxFinder.exe
MxFinder.cnt
MxFinder.ftg
MxFinder.gid
MxFinder.hlp
MxFinder.lnk
MxGetSet.dll
MXHtml.idx

MXLIB32.DLL
MXP2.CFG
Mxrec32.dll


Mxres32.dll
Mxspin32.dll
Mxsplash.bmp
Mxstr32.dll
Mxtab32.dll
MxUpdate.exe
Mxvirt32.dll
Mxzdate.nam
Mxzdir.dat
mxzfv001.dll
mxzhol.lck
MXZHOL.NAM
Ordercomment.mkd
ORDERDESK <DIR>
Orderinfo.mkd
Ordermessage.mkd
PLUG-INS <DIR>
PV.DLL
PVCTL.DLL
Readme.txt
RPTSMITH <DIR>
Search0.wav
Search1.wav
Setbrows.exe
SpellDll.dll
SRSCROLL.DLL
SuperDbe.dll
TEMP <DIR>
TUTOR 820
Uninst.dll
UNODBC.DLL
USA00.LEX
USA91.THS
user.pdf
USERDICT.LEX
Vcfi32.ocx
Vcfiu.cnt
Vcfiu.ftg
Vcfiu.gid
Vcfiu.hlp
Vcfiwz32.dll
VCWEB32.OCX
WIZARDS <DIR>
WORDWFAX.DOT
_ODINST.INI
_UserCAdmin.dll

Attrib.ddf
CompanyInfo.mkd
Field.ddf
File.ddf
ITEMINFO.MKD
ITEMOPTIONS.MKD
Index.ddf
MXZA.MAX
MXZC.MAX
MXZD.MAX
MXZDIST.MAX
MXZE.MAX
MXZF.MAX
MXZH.MAX
MXZL.MAX
MXZM.MAX
MXZN.MAX
MXZO.MAX
MXZP.MAX
MXZQ.MAX
MXZS.MAX
MXZTRAN.MAX
MXZTRAN5.MAX
MXZU.MAX
MXZW.MAX
MXZX.MAX
MXZY.MAX
MXZZ.MAX
ORDERCOMMENT.MKD
ORDERINFO.MKD
ORDERMESSAGE.MKD

possibly others like:
MXZL.^01
MXZL.^02
 

Send the whole folder

We do NOT need the Maximizer software files, such as MaxWin.EXE, or any DLLs.

Click here for an explanation of the major Maximizer File Types

Or, you can create a compressed "Zip" file on your own.  Please do not send the \Maximizer\ATTACH folder, as this may have hundreds of Word processing, Excel spreadsheet, and PowerPoint files.   These do not need to be converted. 

The attachments can make the Zip file quite large, such as 200MB, when the necessary data would fit in 2 MB.  This makes it take longer to send your files to us.


2 UPLOAD IT TO OUR SECURE SERVER

dataupload.jpg (159276 bytes)

Enter your name, company, phone, and email, so we can contact you if there are any questions during the conversion.  This will be the phone and email we will use to tell you when your data is ready. 

Remember to let us know the password if necessary to open the files.

Please call us at 800-DATA1OK or 202-829-4444 to let us know you just uploaded the file.


3. DOWNLOAD THE FINISHED DATA FILE

You will receive an email with instructions on how to receive the finished data file, such as:

Access

ACT

Goldmine

Oracle

SalesForce

SalesLogix

SharkWare

etc.


Please feel free to call any time with questions.

Rick Shaddock
CICorporation.com
800-DATA1OK
202-829-4444

More information about
Maximizer to ACT! Conversion


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