ACT! to Maximizer
Data Conversion Service

The Maximum Migration from ACT!
C I Corporation -
ACT! - Data Conversions

To send your file for data migration:
Email to:

The Problem:

Many people want to convert from ACT! to Maximizer, but there has been no easy way to do it, without retyping the data.

The File Import facility of Maximizer, well... how shall we say this...imports air (it "sucks").  Maximizer's ACT! import is a data minimizer.  It gets only the basic contact data.  Note that the Maximizer AXT Import "Help" Screen makes no mention of Activities, History, or Notes.  That's because it can't do it. 

They have a menu choice that appears to import ACT! databases, but does not really do that.  It always says:


They mean "first export the database to a dBase DBF file, which will only get the basic contact data, not the rest of the information.  The "compressed" databases is just smoke and mirrors.

The Maximizer.Map file provided inside the ACT! Import feature only brings in the Contact data (and no secondary contacts), without the important activities (calls, meetings, todo's), history, notes, groups, or email addresses.  So, you're only left with basic rolodex information.  "History was history."  But you need to benefit from your many hours of data entry with Maximizer.

Beneath the similar user interfaces of ACT! and Maximizer, are some complex tables, index keys, and data relationships.  ACT! and Maximizer store their contact data in different ways, using differing fields and approaches.  ACT's complex .BLB file is especially challenging to work with, which stores user information, notes, and attachment references.  One small error, and the file is corrupted.  This is perhaps why no one has yet created an effective data conversion program. 

For years, Maximizer enjoyed the strategic advantage of being able to almost completely convert data from ACT! - while ACT! was unable to do that in the other direction.   Once an ACT! database was easily assimilated into Maximizer, there was no way back.

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The Solution:

The "MaximizerACT Conversion Process" is a series of procedures and programs which convert any Maximizer database into ACT! (4.0 or 2000) format.  We can convert your:

How long Does It Take?

We do a lot of this type of conversion, and have refined the process down to about 3-4 hours. We've put the data back and forth between ACT and Maximizer many times over the years.  Usually we do the job overnight, so people can leave off with Maximizer one day, and start with ACT the next day.

As different organizations use Maximizer and ACT! in different ways, we would like to have a phone number to call someone familiar with your database, just in case we have questions about unusual particulars during the conversion.

How do you send to ACTConvert the files to work on?

Your data should first be compressed, using a program such as WinZIP or PKZIP. This is to make the file small, so that it can be sent more quickly. It will be sent in the form of a Maximizer.ZIP file. When we are done converting your database, we will send you an ACT_DATA.ZIP database file to uncompress and use with ACT!

The files can be sent by either technique:

1. By email to
- if your Maximizer.ZIP is a small (under 1 megabyte) email attachment.

2. Upload to our Secure Server using our convenient, easy web based uploading form

3. If your company has an FTP site, we can download and upload it there.
You will need to supply us with a login and password.

Either way, your data is kept in the strictest confidence.

Which files do I need to send?

A complete list is included at the above link.  A MaxZip.Bat file, placed in the Maximizer EXE folder, will get the proper files automatically.  Or, you can create a compressed "Zip" file on your own.  Please do not send the C:\Maximizer\MAILBOX\ATTACH folder, as this may have hundreds of Word processing, Excel spreadsheet, and PowerPoint files.  These do not need to be converted, and only make the Zip file larger.  This makes it take longer to send your files to us.

How do you receive the converted ACT! Database?

When we are done with the process, we will call and send you an email with the ACT_DATA.ZIP file attached (if it is a small database), or a link to download the file with your browser. For your security, this folder will be have an unguessable name. In addition, we will encrypt the ZIP file. We want zero chance that anyone else will get your data.

How much does it cost?  

Our Consulting Rates - Usually the job takes about 3-4 hours, for about US$ 200-300.   
The cost depends on several factors:

We can provide you an estimate at no cost or obligation.

For some clients, we do the conversion on a weekly basis at a substantial discount.  For example, a salesman who likes to use Maximizer, can send his database to his Sales Manager who uses ACT! for activity analysis.  This way they are both happy.

What are the limitations?

Some features of Maximizer have no direct equivalent in ACT!  But we can discuss alternatives or ACT! Add-Ons for such features as:

Can I buy the program?

We have been working to develop a generic software package that "does it all" but this has proven difficult as there are a surprising number of variations in the way people use Maximizer and Goldmine.  Plus, the GM data is not always in the right place and may require some cleanup preparation. It's the exceptions that require special data handling.

The process still involves a number of expensive different programming tools which must be bought from software companies.

This list does not include the all important special programs and scripts written to make the conversion work.  So it is best converted by a qualified database technician who already owns and has experience with these tools.  

Even if we were able to create one conversion program, you would probably only need it for a one-time run. The program (and possible technical support) would cost more than our service work to do it, anyway.  You might not use these database tools again and they would sit on your shelf.

We take care and run cross checking routines to verify that the data has converted properly.  We know what to look for. The process is getting better and more refined just about every day.  So you benefit from the latest refinements.

How is this different from what Intellisync does?

Intellisync can convert most of the contact data, and activities for Palms, and other simple rolodex systems.  But, unlike Intellisync, we also retain the relationships - the way a contact relates to the activities, groups, histories, and notes.  After an Intellisync conversion, the contacts, activities, groups, histories, and notes are separate entities.

Do you have any references?

We sure do. Please Click here

We also have received very positive feedback from ACT! Certified Consultants and commendation from Interact Commerce Corporation senior executives from around the world.  This has "evened the playing field" with Maximizer, which was long able to convert from ACT!   Before Maximizer was able to assimilate ACT! files, but not vice versa.  Now ACT! can convert from Maximizer equally well.

Why doesn't ACT! include a better Maximizer importer with the software?

That is a good question.  If ACT! did, we would not have bothered developing the procedure. 

For one thing, it takes a number of different software packages to accomplish the job: Novell BTrieve
or Pervasive.SQL, Sequitter Codebase, Microsoft Visual Studio and ZedTek's ZTreeWin.  This would be too expensive.

The conversion process takes more than a simple MAP file.  Other programs, such as Outlook, can be easily imported.  It is just a matter of matching the fields from one data file into ACT!'s structure.  But Maximizer's data structure is not that simple.  

Which is best?

ACT! and Maximizer each have their strengths and weaknesses.  They are suited to a particular type of user or organization - playing to different audiences.  They are both good for different reasons.  With each version they each expand in their capabilities.  (Is that statement political enough?)  But we find that 99% of clients we find want to convert from Maximizer to ACT! - instead of the other direction, due to ACT!'s user-friendliness.

Maximizer has more features, but is generally considered is harder to learn than  ACT!  Some organizations have found the the users do not use those features anyway.   If they features aren't used, they don't really exist for the user.  ACT is a program that a person new to computers could easily use.

Here is a comparison from Interact.

What about ACT! to Maximizer conversions?

Maximizer pretty well has that taken care of with its own menus.
File, Import, ACT! Database

What other services do you offer?

We offer training and consulting in contact management and other popular business software.

Please click on the following links, or feel free to call with any questions.


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Coming soon: Maximizer to SalesLogix Conversion Process

Can I see a sample of an ACT! database converted into Maximizer?

Click on any screen shot to enlarge see details

Before in ACT!

After in Maximizer

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Word Document
Comparing and Contrasting Maximizer

Click to download a Microsoft Word document written by Symantec, 
comparing and contrasting the capabilities of Maximizer versus ACT!


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We convert your files on fast pentiums, and monitor their progress closely from anywhere.