FAQs - Microsoft Word
How do I wrap text around a drawing object in Word?
1. In page layout view, select the text box or drawing object.
2. On the Format menu, click AutoShape, Text Box, Picture, or Object, and then click the Wrapping tab.
3. Under Wrapping style, click the option you want.
You can sort table entries in alphabetic, numeric, or date order. To sort a table, select the items you want to sort, and then click Sort from the menu. From the Sort dialog box, you would specify which column in the table is to be sorted first and so on and whether it is to be in ascending or descending order.
This problem usually occurs when the Windows registry has been corrupted. To resolve this problem, try running Setup /y for Word or Office to repair registry corruption. To run Setup with the /y switch, follow these steps:
1. Insert the Word or Office CD into the CD drive. If you installed Word or Office from floppy disks, insert the Setup Disk 1 in your computer's floppy disk drive.
2. Click the Start button and then click Run.
3. In the Open box, type the following: :\setup/Y. Substitute the letter of the drive you are using for the CD or Setup Disk 1 for .
4. Click OK.
5. Click Reinstall
This process will re-register Word (and all Office programs, if you run Office Setup.) If the above steps do not solve your problem, you may need to remove Word and run OffClean, which is found on the Microsoft Office CD. This is located within the ValuPak folder on the CD. Then, you must reinstall Word.
This problem can be corrected by performing a maintenance install, selecting only the missing components during the process. Press the Start button. Choose settings, then Control Panel, then Add/Remove Programs. Click the Install/Unistall tab, and MS Office or Word from the list. Click Add/Remove. In the set-up box, click the Change Option button. Select Wizards, Templates, Letters and More Wizards, then click OK. Click Continue. When prompted by the set-up, insert the appropriate disk. This will install the missing components you require.
If you need to add a vertical line to the left of some text in a document, all you have to do is click anywhere in the sentence where you want the line to start, and choose Format, Borders and Shading. When the Paragraph Borders and Shading dialog box opens, click the left side of the Border preview. Now, move to Style and choose the line style and size you'd like to use. After you make your selections, click OK to accept the changes and close the dialog box. If you need to remove the line later, click in the sentence where the line appears and choose Format, Borders and Shading again. Click the left line in the preview to remove it. Click OK to save your changes and close the dialog box.
1. Open the original document.
2. Select Tools, Track Changes, and Compare Documents.
3. The "Select File to Compare With Current Document" box will appear.
4. Select document to compare and click Open.
The documents will now be compared. Changes will appear in RED
First, choose File,Open to go to the Open dialog. To delete a file, select it, then press Del to send the file to the Recycle Bin, or Shift-Del to permanently delete the file. (You can't delete a file that's open, though.) To rename a file, select it, click on it a second time, then make your changes. Or right-click on a file and choose Rename (or Delete) from the context menu. Keyboard users can highlight the file, hit Shift-F10 to open the right-mouse-button menu, and then choose Rename.
There's a converter available that lets Word 6 and 95 users import Word documents. Some Word features don't translate into earlier versions of Word so you should peruse the Readme file that comes with the converter. If you have Word 2 for Windows you'll need to use Word to save the document in Word 2 format. If Word 2 for Windows is not listed in the 'Save As' format list then run the Office setup, select Custom and choose the needed converter from the list.
You can't change the color of a picture in Word's Web authoring mode. To change the color of a picture for a Web page, you must alter the picture file directly, using a picture-editing program such as Corel PhotoPaint or Adobe PhotoShop--BEFORE you insert the picture into your Web page.
Yes, using Microsoft's Word Art can do this. 1. 1. Click on Insert, Select Picture, and Choose Word Art, in the Word Art dialog box type the letter you want to see and click O.K. 2. To place another letter on top of the newly created letter, repeat the above instructions. Now drag the new Word Art result over the first letter. The letters can then be stretched, tilted, colored, or manipulated.
Microsoft Word document is a specially formatted file called a document file. It contains more than just the letters you type. It contains all sorts of additional information about the formatting of the document that is only readable by your computer. If you paste the text of a Word document into a text editor like Notepad that doesn't understand Word's special formatting commands, all those little boxes will appear as placeholders for all the stuff Notepad doesn't understand. The boxes aren't text, just machine-readable information about how to format the document. No matter how little text is in your document, the formatting can be very long. In the future, before you transfer a Word article, save it in a different format, a text format. To do this, go to the File menu, choose Save As, and then in the dialog box there will be a drop-down box that will let you save in a different format. Select Text Only and then Save. This will save only the writing and not the formatting information. Another issue is the nature of the clipboard. When you copy and paste something to and from the clipboard, it doesn't stay there permanently. The clipboard is a temporary space where you can store text. The text only remains there until you copy somtehing else. You cannot use the clipboard to store or save documents. Whatever is left on the clipboard will be erased when you shut down your computer.
Is there any way to access the menus without changing views? Yes. You can display and use Word's menu in either of the two following ways: 1. With the mouse, point to the top of the screen. The menu appears, and you can choose commands from it as usual. 2. With the keyboard: Press F10 to display the menu and then press the underlined letter of commands to choose them.
First make sure the "check spelling as you type" and "check grammar as you type" options are selected on the Spelling & Grammar tab under the tools and options menus. If they are not selected place a check in each of these boxes. If they are selected, the problem may be caused by a damaged or incorrect version of the main dictionary file, Mssp2_en.lex. Rename the Mssp2_en.lex file. Then copy this file from the Microsoft Office CD to C:\Program Files\Common Files\Microsoft Shared\Proof folder. On the CD the file is located in the (Proofing Folder) \OS\MSAPPS\PROOF
The AutoText entries are saved in the Normal.dot template. To move these entries to your new version of Microsoft Office you must copy the Normal.dot from the Word 7.0, (Office 95) templates directory to a floppy disk. In Office, rename the Normal.dot file, in the MS Office\Templates directory. This can be done by using Windows Explorer. Then copy the Normal.dot file from the floppy disk (also using Windows Explorer) to the Templates Directory in Office.
Pressing Ctrl+ Tab inside a cell will allow you to put a tab inside of a cell instead of tabbing to the next cell.
Yes. All you have to do is hold down the Alt key and drag the button off the toolbar. You can also use this procedure to move buttons from one toolbar to another.
Automatic grammar checking places squiggly green lines under any text that it considers incorrect--but it's optional. To turn it off, choose Tools, Options. When the Options dialog box opens, click the Spelling & Grammar tab. Locate the check box labeled Check Grammar As You Type and deselect it. Click OK to close the Options dialog box and save your changes.
If you hold down the Alt key while you use the mouse to make your selection, you can select almost anything. If the columns of words you're working with have spaces or tabs between them, then you can select a single column of words very cleanly.
Yes, you can add a hyperlink to a clip art picture. In Word, PowerPoint, or Excel, you can very easily add a hyperlink to a picture or shape. The only real requirement is that the shape be something other than a line, connector, or freeform figure. Using Word as our example, choose Insert, Picture, ClipArt. Select the picture you want to use and click Insert. Now choose Insert, Hyperlink. When the Insert Hyperlink dialog box opens, type the URL into the Link To File Or URL entry box. You must type the complete URL.
It's very easy to add special borders to Word documents. Let's say you're working on some birthday party invitations. To add an appropriate border to your page, choose Format, Borders And Shading. When the Borders And Shading dialog box opens, click the Page Border tab. Now click the arrow at the right side of the Art list box to expand the list. Select a border from the list, then click OK to record your selection and close the dialog box. If you're not in Page Layout view, Word switches to that view and displays your new border selection.
Yes, you can do this in Word and choose View, Toolbars, Customize. When the Customize dialog box opens, click Keyboard. In Customize Keyboard, under Categories select edit. Under Commands select Edit Select All. Under Current Keys you'll see Ctrl-A. Select it and click Remove.
1. Select File, Page Setup 2. Choose the Layout Tab in the Page Setup window. 3. In the Section Start select Continuous 4. In the Headers and Footers section choose Different First Page. 5. Click OK
1. Open My Computer; select View, and Options then File Types tab. 2. In the Registered file types, double click on Microsoft Word Document. 3. In the Edit file type window select Change Icon 4. In File Name, enter the path to the Winword.exe file. Example: C:\MicrosoftOffice\Office\Winnword.exe 5. In Current Icon, select an Icon and click OK. 6. The icon that you selected will now be associated with all your *.doc files.
1. Start by typing a few lines of text, then select the lines and choose Format, Bullets and Numbering. 2. The Bullets and Numbering dialog box will open. Click on Customize, then in the Start At box select the number you would like to begin with and click OK. 3. The numbers will now begin with the number you selected.
Actually, it's neither a bug nor an installation problem. Microsoft decided to eliminate this key function for Word because in previous versions of Word, many users had a problem with accidentally hitting Insert and going into the overtype mode. In most cases, this happened to people who were accustomed to using the old Shift-Insert method of pasting text. To get into overtype mode in Word, double-click the Ovr button on the status bar. This button is grayed out, but will display in black to indicate that it's on after you double-click it. To turn off overtype, double-click the Ovr button again.
Yes you can. First you will need to right click on the main menu in MS Word. This will give you the toolbar listing. Then you need to select web if it is not already selected. Now you will need to click on the Search the Web button (the little globe with the magnifying glass over it). This will allow your Web browser to load and the Connect To dialog box will appear. In the Connect To dialog box, click on Connect. This will take you to your default Web site service.
To break the connection between the header or footer in the current section from the previous one, you will need to divide the document using section breaks. 1. Move the insertion point to where you want to start a new section that contains a different header or footer. From the menu bar choose Insert then Section Break. 2. Click the section for which you want to create a different header or footer. 3. From the menu bar choose View then Header and Footer 4. On the Header and Footer toolbar click the Same as Previous icon. 5. Edit the existing header or footer, or create a new one for this section.
1. Open the document. 2. On the File menu, click Save As. 3. In the Save As window, click Options. 4. In the Password to Modify box, type a password, and then click OK. 5. A Reenter Password to Modify box will appear. Type the password again, and then Click OK **You can also require a password to open a document by following the above steps and entering a password in Password to Open Click Save.
1. Press CTRL+SHIFT+F8 to turn column select on. 2. Use your mouse to select the desired column area. 3. After you have made your change to the selected area, Word will automatically turn off the column selection mode. Or, you can press CTRL+SHIFT+F8 again to turn it off manually.
1. Open a Word document and place the insertion point where the graphic is to be placed. 2. Choose Insert, Picture, then click From File. 3. Browse and select the file that contains the graphic to insert. 4. Select the Link to file check box. 5. Deselect the Save with Document check box 6. Click insert You won't be able to see or print the picture if you break the link.
No. With your document open, click on the Format menu. Then choose Style Gallery. You can choose from MS Word’s other templates and see a preview of your document with that template applied. You can also click on Example in dialog box to see Word’s example of the template showing all of it’s style features. Once you’ve chosen the new template you want to use, click OK and that template will be applied to your open document.
Yes. Highlight the row or rows you want to move. Press CTRL+SHIFT+UPArrow to move the line upward in the table or CTRL+SHIFT+DownArrow to move it down. If you select several rows, they will move together.
This is accomplished by opening Windows Explorer and locating and selecting the files you wish to print. One or more files can be selected to print. From the File menu choose Print Word or Excel will launch and the files will print. The documents will close automatically after they print.
You can hide pictures while you work on the text to make the document move faster. To do this you will need to go to View, Page Layout, Tools, Options. In the Options dialog box, click on the View tab. Next deselect the Drawings check box and click OK to close the dialog box and save your changes. Once you have completed your document you can now view your pictures by choosing Tools, Options and click on the drawings check box. Click OK to save your selection and close the dialog box.
When you use the Web Page template in MS Word, MS Word does automatically change the Drawing Toolbar to manipulate pictures, assuming you’re working with only certain kinds of pictures. To get your old toolbar back, choose Insert, Picture, New Drawing. MS Word will open a new drawing frame and redisplays the default tools on the Drawing Toolbar.
1. Position your cursor anywhere within the table. 2. Choose Table + Select Table. 3. Press Ctrl + E.
1. On the Insert menu, choose Picture, and then click Clip Art. 2. Microsoft Clip Gallery 3.0 will open. On the Clip Art tab, click Import Clips. 3. Browse to the folder that contains the image you want to add and double click on the file. 4. In the Clip Properties window add any keywords you want, select the categories or create a new category to store the image in, and the click OK.
To remove the index, go to the Start button, select Settings and then Control Panel. When Control Panel opens, double-click the Find Fast icon. When the Find Fast dialog box opens, highlight any index entry that appears and then choose the Index Menu, and Delete Index. Click OK or Yes to confirm any warning dialog boxes that opens. Repeat this procedure for all the index entries. When you've deleted all of them, choose the Index menu again and then select Close and Stop to close the dialog box.
The command line executable must be modified. For example, if MS Word is launching from the start/programs menu follow these directions: 1. Right click the Start Button 2. Double click the Programs menu if the MS Word icon is in further folders, continue to open the folders until the MS Word shortcut icon is found. 3. Right click the MS Word icon and choose Properties. 4. Click the Shortcut tab and then click in the Target entry box to select it. 5. Move to the end of the existing command and type a space. Add /n to the end of the line. 6. Click OK to record the change and close the dialog box. Next time MS Word is launched from the start menu, no documents will be open.
1. Select the table. 2. Click on Insert and choose Text Box. Word will automatically place your table in the text box allowing you to move it to any location. Surrounding text will wrap around the text box containing your table.
1. Hold down the
key. 2. Click and drag your mouse over the text you would like to select. 3. Apply desired formatting changes. Word automatically releases the selection when you are finished.
1. Click on the Tools menu and choose Customize. 2. Click on the keyboard… button. 3. Choose the menu and command you want to create a shortcut for in the two drop down boxes. 4. Click in the Press new shortcut key box and press the keyboard combination you want to assign 5. Click Assign. Click Close.
1. Click on the Tools menu and choose Customize. 2. Click on the Options tab. 3. Check the Show shortcut keys in ScreenTips box. 4. Click Close. Move your mouse over any button and hold it there to display the normal ScreenTips description and the keyboard shortcut if one exists.
You can assign shortcut keys (or a special key combination) to symbols that you are not able to type at the keyboard. Go to Insert, Symbol, and from the many choices of symbols, click on the symbol of your choice -just once. The symbol you selected will be enlarged. Next click on the Shortcut Key button and in the Customize keyboard box press the key combination on your keyboard that you want to assign to that symbol. Word will let you know if this key combination has already been assigned directly below this box. If you see -"the Currently assigned to: [unassigned}" displayed, that combination you selected is okay to use. Click the Assign button and then the Close buttons to return to your document. Now you can use your shortcut keys to easily insert your chosen symbols into your Word documents.
Word Art is located in the Drawing Toolbar. If the drawing toolbar is hidden, you can go to Insert on the menu bar and then go to Picture, WordArt. You can now type your text and select the style of WordArt you want to use in your document.
An easy way to do this is to go to View on the menu bar and select Document Map View. This will bring up a document on the left side of your screen with major headings of the document you are working on (Your original document will remain on the right hand side of the screen). You can then choose from the major headings where you want to paste your copied text.
1. Choose Tools, Options. 2. When the Options dialog box opens, click the Spelling & Grammar tab. 3. Locate the check box labeled Check Grammar As You Type and deselect it. 4. Click the OK button to close the Options dialog box and save your changes. This does not disable to the spell checking function. To execute spell checking after typing the document: 1. Press the ABC button on the Standard Toolbar 2. Or, Tools, Spelling & Grammer Or, press F7 to execute spell checking