GoldmineConvert.com

How to send your ACT! files
for conversion into GoldMine

There are 3 basic steps:

1. COMPRESSING THE ACT! FILES
   Compress the files for faster upload, using WinZip.
OR you can use PKZip.exe along with the GoldZip.Bat batch program in the Goldmine folder to compress the files you need automatically.

2. EMAIL YOUR GOLDMINE.ZIP FILE TO Convert@Cicorp.com
OR UPLOAD IT TO OUR SECURE SERVER
   Send to a secure drive only we both can access

3. DOWNLOAD the FINISHED GOLDMINE FILE
   When done, you can download the converted GOLDMINE file

Before compressing the ACT! database, there are a few considerations.

Goldmine can create sub contacts for companies with several employees.
But ACT! can only have one contact per record.
Please specify if you would like us to keep them as one contact per record, or if you would like us to combine them by company or organization.

Some features of Goldmine have no direct equivalent in ACT!  So you can look forward to having additional features available such as:

• Literature Fulfillment Center
• Organizational Tree
• Reference links to other contacts in same database
• Filters (We can use stored GoldMine Queries and Groups instead)
• Automatic linking and organization of incoming email by Contact
• Project Management feature
• Synchronization of word processing and email templates
• Information Center
• Keystroke and Mouse Click counts by user

1. COMPRESSING THE ACT! FILES

If you need WinZip, download the free Evaluation copy from http://WinZip.com

Find the ACT! Database folder. It may be under C:\My Documents\ACT\Database
You can tell if this is the right folder if it contains such files with extensions such as:
.DBF, .ADB, .HDB

Once WinZip is installed on your computer, you can
1. Make sure everyone is out of ACT!
2. Select the ACT\Database folder with a single left click
3. Right click, then select Add to Zip
4. For the file name, enter DATABASE.ZIP

We have also prepared a special batch file program to assist you.
This works with PKZIP.EXE
Download GoldZip.Bat and PKZIP.EXE into your Goldmine folder.
This may something like C:\GOLDMINE or C:\PROGRAM FILES\GOLDMINE
Then, execute the GoldZip.bat program by clicking on it.

You will see something like the following:
Everyone should be out of ACT! for this to work because if a file is open by someone on your network, it will not compress some files, and I will not have all the data to convert.

We can take care of the data files. If you need assistance on the other files, such as word processing templates, which may have to be converted separately by your staff, please feel free to call.

The location of this folder may vary.  Usually this folder is found in
C:\ACT\Database   or
C:\My Documents\ACT\Database

The files will have the same "first name" and extensions as follows, using the example of the ACT Demo database:
ACTDEMO.ADB
ACTDEMO.ADX
ACTDEMO.BLB
ACTDEMO.DBF
ACTDEMO.DDB
ACTDEMO.DDF
ACTDEMO.DDX
ACTDEMO.EDB
ACTDEMO.EDX
ACTDEMO.GDB
ACTDEMO.GDX
ACTDEMO.HDB
ACTDEMO.HDX
ACTDEMO.LCK
ACTDEMO.MDX
ACTDEMO.REL
ACTDEMO.REM
ACTDEMO.REX
ACTDEMO.SDB
ACTDEMO.SDX
ACTDEMO.TDB
ACTDEMO.TDX

When the .DBF file is opened by ACT!, the other files follow automatically.

Or, you can create a compressed "Zip" file on your own.  Please do not send the \GOLDMINE\MAILBOX\ATTACH folder, as this may have hundreds of Word processing, Excel spreadsheet, and PowerPoint files.   These do not need to be converted. 

The attachments can make the Zip file quite large, such as 200MB, when the necessary data would fit in 2 MB.  This makes it take longer to send your files to us.

2. EMAIL YOUR GOLDMINE.ZIP FILE TO Convert@Cicorp.com
or UPLOAD IT TO OUR SECURE SERVER

First we can simply try email to: Convert@Cicorp.com
Just send the Zip file as an attachment using your email program.

Large files (10 MB+) often do not transmit properly, if at all, through email.    
Some organizations have a limit on the size of attachments you can email.
We suggest using our web based drive, which offers you up to 100 Megabytes of online storage space.

If your file is larger than that, give us a call at 800-DATA1OK, so we can send you the FTP settings to upload it directly using an FTP program such as CuteFTP.

Enter your name, company, phone, and email, so we can contact you if there are  any questions during the conversion.  This will be the phone and email we will use to tell you when your data is ready. 

For your protection, enter a password of your choice.  We will use this to encrypt  the ZIP file.  This is for your security.  We want zero chance that your data will   accessed by anyone other than you.

3. DOWNLOAD THE FINISHED GOLDMINE FILE

When we are finished with the conversion, we will notify you of the location of your file.  You can download it with any browser.  For security reasons, it will be known only to you.  The file will come as a Self-Extracting file, for your convenience.   Then you can Download it and double click uncompress it into the GoldMine Database folder.

Files needed from the folders:

We don NOT need the Goldmine software files, such as GMW5.EXE, or any DLLs.

The GoldZip.Bat file, placed in the Goldmine EXE folder, will get the proper files automatically. 

   Please feel free to call any time with questions.

Rick Shaddock
CICorporation.com
800-DATA1OK
202-829-4444

 
Data Commander Rick runs a conversion enterprise, transporting your data at warp speed.